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Best Practices for Remote Board Meetings

When it comes to a remote board meetings, people tend to feel less compelled to attend than when they are in person. It’s easy to give in to the urge to check email, grab food or answer the phone. You can overcome most of these obstacles by organising your meetings efficiently. The following best practices can assist you in keeping virtual meetings on time, safe and productive.

Make use of a reliable, online portal with board-management software that includes an agenda builder and video integration. It also includes other useful tools like task managers and document centers. These tools let you conduct meetings without having to leave the portal and also ensure that everyone can access them regardless of the location, time zone or device. It is recommended to assign a moderator to your meeting, since they will oversee the operation of all these systems and ensure that everything is running correctly.

Send reminders to attendees for the meeting at least 24 hours in advance. This will reduce the number of no-shows and ensure that attendees have all the information they require to be able to participate. Use an agenda template to outline the specific details of the call so that participants don’t get lost throughout the discussion.

If a board member is unable to attend a board meeting remotely they must supply the board with a written explanation explaining their reason and describing any reasonable accommodations they require. The board must then decide whether the excuse is valid. The process can be complex but the board should strive to be as fair and consistent as possible.

April 9, 2024

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