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Preparing For Your Board Meeting

The preparation for your board meeting can be a daunting task especially if it’s the first time you have attended a board session or when you’re not familiar with the process. Being prepared for your board meeting can help ensure that you receive valuable insights and advice from experienced leaders and strategic counsel. The first step is to ensure that everyone on the board has received and have read the relevant documents and are aware of the agenda items.

The next step is to identify the meeting’s goals, which will help shape the discussion and decision-making process of your board. Reviewing the minutes from your last meeting will allow you to see what improvements were achieved and what needs to be discussed.

The last thing to do is choose your agenda items carefully. Placing the most important topics prior to the other topics allows your board to get through the meeting efficiently and avoid getting stuck on less important topics. Furthermore, ensure that each agenda item is clearly stated as an opportunity to inform or seek information rather than merely to make a decision.

It is important to send the agenda of your board early enough so that everyone has ample time to read it and then review it. This is especially crucial for in-person or virtual meetings that require quorum participation. Be sure to check in with members of the executive team responsible for reporting and make sure they have all the required documents.

April 30, 2024

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