Online board meetings can be an effective tool to make effective decisions. If they’re not properly run, they may result in boredom and low levels of engagement. To make your virtual meetings more lively, follow these simple tips to improve the overall quality of your meetings and enhance efficiency.
Make the agenda available prior to the meeting with everyone in order to ensure that everyone is aware of what’s going to be discussed. Consider asking your group to join the meeting from a place that is calm and free of distractions. Make sure that they make use of the “raise hand function” of your software for virtual meetings when they need to speak in order to avoid talking too much or ignoring the message.
Establish a maximum time limit for each topic in order to keep the meeting focused on important topics. This lets everyone participate and prevents discussions from drifting off-topic or distracting others. Encourage your board to mute their microphones when they’re not speaking to silence background noises such as pets, kids and coworkers.
And lastly, end the meeting on time. This is a sign of respect for the time of your fellow board members. It is also a good practice to distribute the minutes quickly after the meeting has ended. It is also beneficial to streamline the process of recording and distribution of minutes by making use of the built-in features in your software for managing boards, such as inline task delegation.
This will ensure that everyone is on the same page regarding the discussion and what needs to be done between meetings.
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