What to Look for in Data Room Management Software

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Data rooms are frequently utilized in mergers and acquisitions to conduct due diligence, however they can also be utilized for fundraising, initial public offerings (IPOs) as well as legal procedures. When you’re looking to archive and share confidential documents in a secure environment, or speed up due diligence in any kind of business transaction, it’s important to find the right virtual data room management software for your requirements.

A powerful search engine is a key characteristic of the VDR that will allow you to locate any document within seconds. It should come with a variety of filters and features such as tags, labels and optical character recognition (OCR) and auto index numbering. It should also be able to download an encrypted PDF of any type of document with just one click.

You should also consider a tool that lets you alter the appearance of your data room and include a watermark that you can customize that appears on every document that’s printed, downloaded or looked at. This way, you can prevent the taking of screenshots and other breaches of security and privacy.

A well-designed data room should include an application for task management that lets you assign external users to read and edit documents. It should give you a complete overview of each task and its status, so that you can keep track of the progress of your work.